Introduction
Welcome to The Hague Student Investment Fund (HSiF), a student investment fund focused on supporting innovative projects and providing learning experiences in entrepreneurship and finance. Protecting your personal data is of the utmost importance to us. This Privacy Statement explains how we collect, use, process, and protect your personal data in compliance with the General Data Protection Regulation (GDPR).
This document outlines our data protection practices, your rights, and how you can exercise them. We are committed to ensuring transparency in how we handle your personal data and how we maintain its security.
Article 1: What Data Do We Collect?
We collect and process the following categories of personal data to support the activities of HSiF in accordance with art. 5 and art. 6 of the GDPR:
- Contact Information: Includes your name, email address, telephone number, and other identifying information. This data is used to manage our mailing list, for event participants, new member recruitment, and maintaining professional contact networks.
- Event Information: Information related to your participation in HSiF events, including your role, feedback, and other event-related details.
- Membership Information: Information related to your application, evaluation, and recruitment as a new member, including resumes, qualifications, and background checks.
- Project Information: Data related to potential or ongoing investment projects. This may include proprietary data submitted by third parties.
- Network Information: Details about professional contacts, collaborators, and organizations within the entrepreneurship, venture capital, and finance industries.
Article 2: How Do We Use Your Data?
Your personal data is processed for the following purposes, in accordance with art. 5, art. 6 and art. 13 of the GDPR:
- Communication and Updates: To inform you about upcoming events, opportunities, or changes within HSiF through our mailing list or direct outreach.
- Event Organization: To manage and facilitate the logistics of events, track attendance, and personalize your experience during Fund-related activities.
- Recruitment and Membership Management: To evaluate new applicants, manage existing members, and facilitate participation in the Fund’s ongoing activities.
- Investment Analysis: To evaluate potential investment opportunities and maintain records for deal sourcing, financial analysis, and ongoing project management.
- Business Network Management: To strengthen our relationships with key business contacts, investors, and industry professionals within our network.
We only process data when it is relevant to these activities, ensuring that your information is handled appropriately and efficiently.
Article 3: How Do We Share Your Information?
HSIF does not sell or trade your personal data to third parties. However, we may share your information with trusted third-party service providers under strict conditions, in accordance with art. 28 of the GDPR, including:
- Event Management Providers: For event registration, ticketing, and feedback collection.
- Administrative Services: For data processing, communication management, and cloud-based storage solutions.
Article 4: How Do We Protect Your Data?
We implement both technical and organizational measures to safeguard your personal data from unauthorized access, loss, or destruction, in accordance with art. 23 and art. 24 of the GDPR. These measures include:
- Technical Safeguards: secure access controls (e.g., password policies, multi-factor authentication) for systems handling sensitive data.
- Organizational Safeguards: data minimization, anonymization where possible.
We continuously review and update our security practices to adapt to new risks and ensure compliance with data protection regulations.
Article 5: Your Rights Under GDPR
Under the GDPR, you have the following rights concerning your personal data:
- Right to Access according to art. 15 GDPR: You can request access to the personal data we process about you. Upon verifying your identity, we will provide a copy of your data, typically within 30 days.
- Right to Rectification according to art. 16 GDPR: If any of the personal data we hold about you is inaccurate or incomplete, you have the right to request corrections.
- Right to Erasure according to art. 16 GDPR: You may request the deletion of your personal data, provided it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent (if consent was the basis of data processing).
- Right to Object to Processing according to art. 21 GDPR: You can object to the processing of your data when it is based on legitimate interests or direct marketing.
- Right to Restrict Processing according to art. 18 GDPR: You may ask us to limit the processing of your personal data if there is a dispute about its accuracy or how it is being processed.
- Right to Data Portability according to art. 20 GDPR: You can request the transfer of your personal data to another organization or to yourself, where applicable.
To exercise these rights, please contact us at info@hsif.nl.
Article 6: Data Retention
HSiF retains personal data only for as long as it is necessary to fulfill the purposes outlined in this Privacy Statement. If your data is no longer required, it will be securely deleted unless its retention is legally required or permitted for specific purposes, in accordance with art. 15(1)(3) of the GDPR.
Data retention periods will depend on the type of data and the context in which it was collected.
Article 7: Changes to This Privacy Statement
HSiF reserves the right to update or modify this Privacy Statement at any time, which will then be communicated on our website, in accordance with art. 13(2).
The last update to this Privacy Statement was made on October 11th, 2024.
Article 8: Contact Us
If you have any questions, concerns, or comments about this Privacy Statement or how HSiF handles your personal data, please feel free to contact us:
Email: info@hsif.nl
We are committed to addressing your concerns and ensuring that your data privacy rights are respected.
