The HSIF Pitch Event 2024 – Winter Edition is organized by The Hague Student Investment Fund (HSIF). All communications regarding the event can be directed to info@hsif.nl.
Article 1: General
1.1. Definition of Participants
A participant is defined as an individual who has officially registered for the event through the designated HSIF registration channel and has received written confirmation from HSIF.
1.2. Applicability
These General Terms and Conditions govern all proposals, agreements, services, and events associated with the HSIF Pitch Event – Winter Edition. By submitting an entry, participants agree to these Terms and Conditions.
1.3. Modification of Terms
HSIF reserves the right to modify these General Terms and Conditions unilaterally. Any such changes will be communicated on the HSIF website.
1.4. Contrary Conditions
Conditions or terms contrary to these, presented by third parties or participants, are inapplicable unless expressly accepted in writing by HSIF.
Article 2: Participation
2.1. Eligibility
2.2. Registration Process
Registration for the HSIF Pitch Event 2024 is exclusively via the online registration form on the HSIF website. Only fully completed applications submitted by November 17th, 2024, at 23:59 will be considered. Late submissions may be rejected unless HSIF extends the deadline, in which case the change will be communicated through the website.
2.3. Single Entry
Each participant may register only once for the event.
2.4. Accuracy of Information
Providing inaccurate or incomplete information during registration may result in exclusion from the event.
2.5. Right of Exclusion
HSIF reserves the right to reject or exclude participants at any stage of the event for violating these General Terms and Conditions or for any other reason deemed necessary by HSIF, without providing justification.
2.6. Data Privacy
By submitting an entry, the participant consents to HSIF Pitch Event 2024 storing and processing their personal data for event-related purposes. Partners of HSIF Pitch Event 2024 receive participant data for communication purposes, with the participant's explicit consent. Personal data will not be disclosed to other parties. By registering, participants consent to the storage and processing of their personal data for event-related purposes as outlined in the HSIF Privacy Statement. Personal data will be handled in compliance with the GDPR.
Article 3: Intellectual Property
3.1. Ownership
By submitting an entry, participants confirm that they own all rights to the content, ideas, knowledge, and intellectual property associated with their submission.
3.2. Permission for Use
Participants agree that HSIF may publish submissions, including images, trademarks, and related materials, on the HSIF website and other communication channels for promotional purposes.
3.3. Copyright
Copyrights to materials created during the event, such as recordings or promotional content, remain with HSIF. Pitchers commit not to (re)use, reproduce, distribute, or exploit this material without written consent from HSIF.
Article 4: The Competition
4.1. Jury Composition
The jury will consist of independent experts selected by HSIF. The decision of the jury is final and cannot be contested.
4.2. Awards and Prizes
The details regarding prizes or awards will be shared during the event. HSIF reserves the right to modify the nature and distribution of prizes at its discretion.
Article 5: Rights and Exploitation
5.1. Clearance of Rights
Participants declare that all visual materials and audio clips used during the pitch are cleared of any third-party rights. Participants indemnify HSIF against any claims by rights holders.
5.2. Ownership of Ideas
Participants guarantee that they hold the rights to the ideas, knowledge, and content they present during the pitch. If participants are not the original owners, they must secure written permission from the right holders for exploitation or indicate the right holder.
5.3. Use of Participation Material
Pitchers agree that images, trademarks, photos, audio/video clips, and other items from their participation may be recorded, distributed, reproduced, and/or disclosed on the HSIF website and other communication channels without prior permission.
Article 6: Publicity
6.1. Consent for Publicity
By participating, participants agree to the disclosure of their participation and content via online and offline media channels. This includes but is not limited to the HSIF website, social media platforms, and press releases.
6.2. Post-Event Publicity
HSIF retains the right to continue publicizing participant submissions and the event outcomes after the conclusion of the event, as part of its ongoing communication efforts.
Article 7: Liability
7.1. Exclusion of Liability
HSIF is not liable for damages related to participation in the event, unless caused by gross negligence or willful misconduct on the part of HSIF.
7.2. Limitation of Damages
If HSIF is found liable, damages will be limited to direct damages up to the maximum amount covered by HSIF’s fund.
7.3. Indemnity
Participants agree to indemnify and hold HSIF harmless from any claims related to the infringement of third-party rights or damage suffered by third parties due to the content of the participant’s submission.
Article 8: Partners
8.1. Affiliation with Partners
HSIF may collaborate with partners for the organization and promotion of the Pitch Event. These partners may display their logos and branding alongside HSIF’s in event materials.
8.2. Event-Specific Partnerships
Partnerships formed for the HSIF Pitch Event – Winter Edition do not automatically extend to future events unless agreed upon by HSIF and the partner in writing.
Article 9: Data Protection and Privacy
9.1. GDPR Compliance
HSIF processes personal data in compliance with the General Data Protection Regulation (GDPR). All participant data collected for the event will be handled in accordance with HSIF’s Privacy Statement.
Article 10: Non-Disclosure of Sensitive Information
10.1 Obligation of Confidentiality
Participants acknowledge that during their involvement with the HSIF Pitch Event – Winter Edition, they may gain access to sensitive and confidential information regarding HSIF, its operations, partners, funding, and investment strategies. Participants are obligated to maintain the confidentiality of this information and not disclose it to any third parties without the express written consent of HSIF.
10.2 Definition of Confidential Information
Confidential information includes, but is not limited to, details regarding:
10.3 Permitted Disclosures
Participants are only permitted to share confidential information with HSIF members, the mentor, or other individuals authorized by HSIF. Any disclosure beyond these authorized parties requires prior written approval from HSIF.
10.4 Consequences of Unauthorized Disclosure
In the event that a participant discloses sensitive information without proper authorization, HSIF reserves the right to:
10.5 Duration of Confidentiality Obligation
The obligation of confidentiality will remain in effect for a period of two years following the conclusion of the HSIF Pitch Event – Winter Edition, unless otherwise specified by HSIF. This obligation extends beyond the conclusion of the event and covers any sensitive information obtained during the participant’s involvement with HSIF.
Article 11: Complaints and Dispute Resolution
11.1. Complaints Procedure
Complaints regarding the organization or execution of the HSIF Pitch Event – Winter Edition must be communicated to the event organizers in writing. HSIF will endeavor to resolve complaints within a reasonable timeframe.
11.2. Dispute Resolution
In the event of a dispute arising from participation in the event, participants agree to first attempt an amicable resolution with HSIF. If an agreement cannot be reached, disputes will be submitted to the competent court in The Hague.
These General Terms and Conditions are effective as of October 11th, 2024.
